If you are planning a large conference, you may have visitors coming from all parts of the country. It can be difficult to keep people safe and happy when they aren't familiar with the local area. Thankfully, these transportation planning options make it easier for you to keep all of your guests together.
From the Airport: Airport Shuttle Service
One of the most helpful things you can do for your guests is to arrange a shuttle service from the airport to your conference center. Be sure to collect your guests' arrival times so that you can group them into shuttle trips. This is a great option for making sure that guests arrive on time and without hassle to your conference.
To Local Amenities: On Foot
If you want to simplify the process of dining and accommodations, it's important to choose a conference center that's located close to many amenity options. You may want to create a map of nearby amenities that your guests can access by foot. Create a list of recommended hotels for guests; if you have a critical mass, you might even be able to offer hotel discounts for nearby accommodations to encourage people to stay within walking distance.
To Conference Events: Bus Charters
Bus charters are one of the simplest ways to transport your guests to local sites, such as sightseeing opportunities or alternative meeting venues. You'll have a variety of bus amenities to choose from, including buses equipped with bathrooms and free wi-fi. For a large volume of guests, coach buses are useful because they help keep your guests together more than taxis. If you can group bus passengers together for the entire conference, this is also a great way to create a smaller community within a large conference group.
Around the City: Transportation Passes
For the down times between your conference events, local transportation passes can be a great conference perk. This is a great option if you are within walking distance from a local metro or central bus stop. Speak with the local transit authority to see about group rates for weekly or daily passes.
When attendees come to a new city for a conference, the last thing they want to worry about is transportation. By taking matters into your own hands and arranging these transportation options for your guests, you can give them a seamless experience that allows them to focus on your main event. Contact a local transport service, like Rochester Shuttle Express, to arrange for your needs.